Software discovery for real tasks

AI tools for small-business workflows

Start with one job you can verify in a week. A well-scoped workflow with an owner makes it easier to see whether a new tool saves time.

Start from the bottleneck

Look at the last five assignments. Count the steps that involved searching for facts, rewriting a draft or waiting for an approval. Choose the problem with repeated cost and a clear owner.

Choose a pilot

For writing, use Claude with approved facts and a tone sample. If the issue is finding evidence, start with Perplexity and capture the original links. For team handoffs, document the manual process in Notion before experimenting with a Make scenario.

Measure the outcome

Time the old and new process on similar work. Include editing and error recovery in the total. Define how you will handle account access, plan costs and confidential information before the team adopts the workflow.